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Contract Administrator Position Open - Vancouver, Washington

  • 1.  Contract Administrator Position Open - Vancouver, Washington

    Posted 09-29-2020 13:55
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    Job Function: Responsible for Job / Service Billing, Job Set up & management, Subcontractor Contracts including compliance tracking, ensuring the company has obtained proper documentation from all project participants, and general administrative support. 

    Essential Duties and Responsibilities:

    • Prepare and distribute subcontracts and related documents to subcontractors and for company
    • Enter contract information into the accounting system as well as monitor contract changes and update the accounting system
    • Create and maintain a subcontractor log and update
    • Contact subcontractors for any outstanding subcontract and insurance items needed or that do not meet project
    • Ensure that documents are properly
    • Communicate with Project Manager, Project Executive, and subcontractors regarding missing contract and insurance
    • Distribute Tax Exempt forms, as
    • Ensure all contract related documents are stored according to company policy and procedures and maintain detailed and organized
    • Ensure that subcontractor is in compliance with required insurance
    • Answer general phone inquiries using a professional and courteous manner and direct them to the appropriate staff members
    • Reply to general information requests with the accurate information
    • Greet clients and visitors to the organization in a professional and friendly manner
    • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
    • Provide secretarial and administrative support to management and other staff
    • Periodically close Job files and archive
    • Job Billing for all active projects including job change order management
    Other duties as assigned

    Knowledge, Skills and Abilities:

    • Experience in construction a plus
    • Experience with Vista by Viewpoint a plus
    • Ability to work independently, with little
    • Knowledge and ability in the use of a personal computer and software applications (e.g. Microsoft Word, Excel, Access, PowerPoint, ). Experience in Vista by Viewpoint a plus
    • Strong organizational skills and the ability to maintain detailed
    • Ability to communicate effectively both written and verbally
    • Ability to use discretion and keep sensitive financial related information confidential
    • Ability to multitask, work under pressure, meet deadlines, and be able to thrive in a fast- paced work
    • Ability to exercise initiative and sound judgment and to react with discretion under varying conditions

    Education and Work Experience Qualifications:

    • High School Diploma or equivalent
    • Minimum of two years of experience working with a General Contractor or Subcontractor in a similar role
    • General knowledge of construction related insurance policies


    • Monday through Friday, 8:00 am to 5:00 pm (one hour lunch)
    • Occasional need for later work

    Please email cover letter and resume to accounting@gbmanchester.com

    Christopher Gibbons
    Accounting / Contracts
    Prairie Electric, Inc.
    6000 NE 88th St.
    Vancouver WA 98665

    O: (360) 573-2750
    C: (360) 241-1581
    E: chrisg@prairielectric.com


    Contract-Administrator.pdf   42 KB 1 version